SATURDAY, OCTOBER 10TH / 12 to 5PM / KINGSLAND POINT PARK, SLEEPY HOLLOW, NY

Privacy Policy

Last Updated: April 3, 2026

At the SUP Witches Festival, organized by Rivertowns SUP & Yoga in collaboration with the Village of Sleepy Hollow, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website and interact with our forms.

1. Information We Collect

We collect information that you voluntarily provide to us through our various online intake forms:

  • Mailing List: Email addresses for festival updates and community news.
  • Sponsorship Applications: Business name, contact person, website, email, phone, physical address, and branding assets.
  • Vendor Applications: Full name, business name, contact info, social media handles, product descriptions, pricing, and representative product images.
  • Volunteer Applications: Name, contact info, availability, prior experience, and specific skill sets.
  • Paddler & Ticket Information: Registration and ticketing are handled by our designated third-party partner. Their privacy policy governs the data collected during the checkout process.

2. How We Use Your Information

We use the information collected to:

  • Process and evaluate vendor, sponsor, and volunteer applications.
  • Communicate festival logistics, deadlines, and important event updates.
  • Feature approved vendors and sponsors on our website and social media to foster community visibility.
  • Send community updates only to those who have opted-in to our mailing list.
  • Coordinate event safety and logistics with local village authorities.

3. Data Processing & Storage

To run the festival efficiently, we use secure cloud-based tools and automated processing services to manage your data. These services allow us to:

  • Securely route form submissions to our internal review team.
  • Store application data for event planning and historical record-keeping.
  • Host media assets (logos and photos) provided for marketing and promotional purposes.
  • Maintain the performance and availability of the festival website.

4. Image & Media Policy

By submitting images (logos, product photos, or booth setups) through our intake forms, you grant the SUP Witches Festival permission to use these assets on our website, social media channels, and marketing materials specifically to promote your participation in the event.

5. Security and Spam Protection

We implement industry-standard security measures and automated filters to protect our forms and website from unauthorized access and automated spam. These measures help ensure that our communications remain secure and that we can prioritize legitimate inquiries from our community members.

6. Data Sharing

We do not sell your personal information. Data is only shared with:

  • Internal committee members and organizers for event execution.
  • Local village partners where necessary for permits or safety coordination.
  • The Public: Limited to your Business Name, Website, and provided images if you are an approved Sponsor or Vendor featured in our public directory.

7. Your Rights

You may request to view, update, or delete your personal information at any time. If you wish to be removed from our mailing list, you can use the “Unsubscribe” link in our emails or contact us directly via the email address below.

8. Contact Us

If you have any questions regarding this Privacy Policy or how your data is handled, please reach out to us at:

Email: info@supwitchfest.com